Cortex Technologies | Pay Master

Payroll Management System
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Innovative, accurate and affordable payroll solution
A sophisticated and compreshensive software, Paymaster is designed to suit the need of HR and Finance professionals across small, medium and large size organizations. Developed with the latest technology, Pay Master is powerful and yet so easy to use that it makes payroll processing a simple job that can be performed in house. Web version available for Inpermise/cloud deployment.

    • Fully configurable to suit any organizations policies.
    • Central client/ server architecture. Sal server database.
    • Multi company, Multi-user, Multi-location.
    • Multiple currencies.
    • Supports all network infrastructures.
    • Handles both regular and casual employees.
    • Easy to use design.
    • Completely parameterized system to suite TAX regulations.
    • Toggle between the months to review / print any historic data.
    • Approved with relevant tax authorities for Kenya, Uganda, Tanzania, Congo, Rwanda, Sudan, Nigera etc.
    • Seamless integration with Time attendance, Human Resources and various Accounting ERP systems.
    • Supports full third party software integration.
    • User Defined Payments/ Deductions.
    • Exports payroll reports to Excel, CSV and PDF.
    • One step backup and restore.
    • User Defined statutory tables for NHIF, monthly /yearly income tax NSSF etc.
    • Full user profile management.

    • Loan & Savings
    • User define loans/savings.
    • Maintain individual loan/savings balances.
    • Automatic fringe benefit tax calculation.
    • Interest calculation on reducing balance/principle amount/fixed amount.
    • Various loan deduction option variable deduction/ fixed deduction.
    • Deduction based on pre-agreed employees wise deduction schedule.

    • Security Level
    • Role based security.
    • Policy based processing of salaries (i.e. Branch, Departments, Designation and Category).
    • Controlled access to reports & employee process.
    • Role based security.
    • Policy based processing of salaries (i.e. Branch, Departments, Designation and Category).
    • Controlled access to reports & employee process.

    • Leave Management
    • Various leaves definition e.g. annual leaves sick leaves, study leaves, etc..
    • Specify employee wise leave opening balance as on particular month.
    • Leave application processing & leave encasement handling .
    • Leave details printing on pay slip

    • Payment and Deduction
    • Custom payment/deduction. Users can create virtually unlimited payment/deductions as per their needs.
    • Fixed, Rate Based, Piece Rate based, Variable payment & Standard payment.
    • Calculated (formula based) pay results/deductions
    • Slab Based (e.g. sales commission, target) pay results/deductions.
    • Easy to use payment/deduction entry screen for periodic monthly inputs.

Main Features
  • Multi-process pay
  • Permanent & Casual
  • Statutory
  • User Security
  • HR Details
  • Payments & Deductions
  • Online Banking
  • Import/Export Utility
  • Loans & Savings
  • Leave Management
Payroll Management
  • Maintain Cumulative Balances for pension.
  • Option to specify voluntary NSSF, Pension, PF etc.
  • Maintain details of various benefits e.g. Motor vehicle details etc.
  • One click process to calculate employee payslip.
  • Salary revision module to calculate arrears automatically.
  • Revision effective from past or current dates, fixed amount, percentage etc.
  • Flexible salary processing periods for casuals.
  • In built user defined payslip message for greetings, notices, etc.
SAAS- On Cloud, Online Payroll Software
  • Complete web based payroll.
  • Can be deployed on cloud / on premise.
  • Can be purchased on subscription basis at upfront cost.
  • Secure & Confidential.
  • Scheduled backups for complete system reliability.
  • Fast & Accurate in memory payroll processing.
  • Auto mailing of payroll slips.
  • Comprensive masters to store employee information (e.g. bank, salary grades etc).
  • Multi-levels grouping for employees (i.e. branch, department, designation, category etc).
  • Employee wise benefits.
  • Advanced features to set applicable Payment/ deductions, pension, PF, HOSP. Housing allowance, insurance premium, etc.
  • Detailed HR information for analysis and tracking.
  • User defined field (UDF) in employee master
  • In-Built gratuity module
  • Gratuity Reports & analysis.
  • Option to enter last 5 years gratuity calculation.
Casual payroll
  • User defined salary processing periods (e.g. daily, weekly, fortnight, etc.)
  • Wage rate setup.
  • Salary calculation per hour/per day of working
  • Piece rate management.
  • Loan/savings setup.

Special Features:

  • In depth price rate management and calculation.
  • Import of various data into payroll like advances, allowances, deductions, loans, savings, P9 details & employee details.
  • Cost center allocation.
  • Project based hours costings.
  • Contracts and notification.
  • Compatible with various online tax submission portals e.g ITAX, NSSF, NHIF, By product etc
  • Cloud – Subscribe/buy & host on Cloud to use across the world.